5 Best AppFolio Alternatives to Consider in 2025

If you’ve been using AppFolio for years, you’ll recall how easy it initially seemed with all the information in one dashboard: accounting, tenants, and maintenance. However, with the rise of other competitive property management software, many property managers and landlords are seeking more flexible options that best suit their management workflows. 

As your portfolio increases, so do your demands. You need automation that truly saves you time, reports that adjust for your ownership model, and a pricing scheme that doesn’t penalize you for expanding your operations.

In 2025, a wave of more innovative and cost-effective property management software is bringing change to the industry to facilitate property managers so they can work with precision and insight, rather than stress and spreadsheets.

Below, we explore the best AppFolio alternatives that are worth your time and investment in 2025 and how they will enable you to operate a more profitable, data-driven, and resident-centric business. Each offers its unique strengths, from deep financial visibility and predictive analytics to effortless scalability and customization, to help property managers operate with precision and less complexity.

Why Property Managers Are Looking for AppFolio Alternatives

Let’s examine why thousands of property managers are on the hunt for property management software that translates their challenges into manageable tasks. Here are the reasons why users switch:

1. Data fragmentation: Legacy tools often create data silos, making it difficult to view performance across different asset types.
2. Lack of customization: Many traditional systems follow a one-size-fits-all approach, which doesn’t fit hybrid portfolios.
3. High operational costs: Rising license and add-on costs can limit scalability.
4. Slow adaptation to AI: The market is shifting toward platforms that use predictive analytics to anticipate maintenance and tenant behavior.
5. Integration needs: Property managers want software that easily connects with accounting platforms, CRMs, and business intelligence tools.

How to Choose the Right AppFolio Alternative

Changing platforms is a significant decision. Before you even begin comparing tools, ask yourself:

• What’s my greatest pain point? (price, automation, analytics, or reporting?)
• Do I deal with residential, commercial property, or both?
• How much customization do I really need?
• Do I need AI capabilities for forecasting and insights?
• How much time can I spend on migration and onboarding?

You can also explore what features matter most in next-gen platforms in our blog on streamlining property management with advanced software solutions.

5 Best AppFolio Alternatives to Consider in 2025

1. Propertese 

Propertese represents the next generation of property management technology. Designed for both simplicity and intelligence, it is tightly integrated with an ERP like NetSuite. Moreover, Propertese caters to various property types, including residential, commercial, community associations (HOA), and affordable housing. 

Why Propertese leads the pack

• Caters to different property types: Custom-tailored solutions for different property types
• Single dashboard: View financials, performance, and maintenance from a single window.
• Real-time analytics: Get timely intelligence on tenant churn, ROI, and expense forecasting.
• Scalable architecture: Built for solo investors as well as enterprise-sized property managers.
• Deep integrations: Integrates seamlessly with CRMs, ERPs, and third-party accounting platforms.

Pros

• Predictions for occupancy and maintenance powered by AI
• Intuitive no-code dashboards
• Data security enterprise-grade
• Customized for residential, commercial, and mixed portfolios

Cons

• Advanced analytics can come with a short learning curve
• Custom pricing (portfolio size dependent)

2. Buildium 

Buildium has been a trusted choice among small to mid-sized property management firms thanks to its balance between simplicity and control.

Why Buildium stands out

• Comprehensive suite: From accounting and maintenance to leasing and communication.
• Transparent pricing: Starting at $55/month, it scales per unit and offers clear upgrade paths.
• Powerful owner & tenant portals: Enhance communication and minimize admin tasks.
• Automated workflows: Manages recurring tasks such as late fees, rent payments, and renewals.
• Outstanding accounting functionality: Integrated general ledger, bank reconciliations, and 1099 e-filing.

Pros

• Easy onboarding
• Great balance of simplicity and control
• Trusted by 17,000+ property managers
• Cloud-based and mobile-friendly

Cons

• Add-on fees can increase as you grow
• Few custom dashboard images

It is ideal for small to mid-sized property managers who oversee 50 to 5,000 units and appreciate a simple framework.

3. DoorLoop 

If you’ve ever dreamed of a simpler property management software, DoorLoop is the answer. DoorLoop focuses on speed, usability, and transparency and offers an intuitive interface and a quick onboarding process.

Why users love DoorLoop

• Simple setup: Get started within hours, and no IT team required.
• Transparent pricing: Flat $59/month — no per-unit surprises.
• Modern interface: Easy for both landlords and tenants.
• End-to-end functionality: Accounting, screening, leasing, maintenance — all in one place.
• Excellent mobile experience: Manage everything from your phone.

4. Rentec Direct

For smaller portfolios, Rentec Direct proves you don’t have to sacrifice quality for cost. Rentec Direct combines affordability with essential functionality that is ideal for managers with smaller portfolios.

Key highlights

• Budget-friendly pricing: Starting plans from $45/month, among the lowest rates in the market.
• Full accounting: Double-entry accounting for precise bookkeeping.
• Tenant & owner portals: Easy rent collection and communication.
• Free data import: Perfect for users converting from AppFolio or Buildium.
• Security emphasis: Bank-level encryption for secure data.

5. Re-Leased 

Re-Leased focuses on the complexities of commercial real estate, like industrial, retail, and mixed-use assets. It’s widely used across global portfolios for its lease intelligence and data analytics. 

Why Re-Leased is ideal for commercial portfolios

• CRE-centrically designed: Lease management, rent forecasting, and asset tracking for commercial requirements.
• AI lease intelligence: Automates reminders, renewals, and risk notices.
• Centralized performance data: See property performance geographically.
• Integrations with accounting software: Integrates with Xero, QuickBooks, and more.
• Scalable worldwide: Operated in more than 40 countries.

Final Thoughts

AppFolio helped digitize property management. But in 2025, the goal has shifted towards AI optimization. The above-mentioned property management platforms combine automation and analytics to help you:

• Boost tenant retention
• Forecast income
• Simplify compliance
• Scale portfolios without scaling headaches

If you would like to know how Propertese can redefine your day-to-day activities and provide you with sharper, data-driven insights, you are welcome to request a demo or explore Propertese’s features yourself.