Leasing and rental management software
Complete lease operations
from inquiry to move-out
Handle every aspect of your leasing operations with Propertese. Create lease agreements, manage tenant relationships, and automate rent collection from one comprehensive platform. Track lease lifecycles, process payments, and maintain tenant records without switching between systems.
Complete leasing and rental management in one platform
Propertese handles your entire leasing workflow from initial tenant inquiries to final move-out. Create customizable lease agreements, automate rent collection, and track lease performance across all property types. Perfect for residential property management, commercial property management, community association management, and affordable housing management.
Streamlined lease creation
Generate professional lease agreements with customizable templates. Handle complex tenant arrangements and flexible lease terms across all property types.
Automated rent operations
Process rent payments through secure online collection with multiple payment methods. Handle post-dated cheques and automate late fee calculations based on your policies.
Complete lifecycle tracking
Monitor leases from draft to active, expiring, renewal, and move-out stages. Get automated alerts for important dates and streamline lease transitions.
Real-time performance insights
Access comprehensive dashboards showing occupancy rates, income totals, and lease status across your portfolio. Track contracts expiring in 90-120 days for proactive management.
Flexible payment solutions
Support multiple tenants with rent sharing arrangements. Handle government subsidies for affordable housing and distribute payments accurately across all parties.
Why property managers choose our leasing solution
Transform Document Workflows
Stop rebuilding contracts from scratch. Professional templates with automated field population eliminate hours of manual work while ensuring consistency across your portfolio.
Never miss important lease dates
Automated alerts notify you about expiring contracts, due renewals, and move-out schedules. Track lease progression through every stage automatically.
Accelerate rent collection
Online payment processing through secure gateways accepts all major credit cards. Tenants receive automated receipts while you get real-time payment confirmations.
Simplify complex payment scenarios
Handle multiple tenants per unit with automatic rent distribution. Manage government rent sharing for affordable housing with separate invoicing for each party.
Reduce late payment issues
Automated late fee calculations apply consistently across global, property, or individual lease settings. Choose fixed amounts or percentage-based fees with flexible timing rules.
Maintain complete lease records
Track every lease from initial inquiry to final move-out. Store all documents, payment history, and tenant communications in one organized system.
Optimize portfolio performance
Monitor occupancy rates, income patterns, and lease status through comprehensive dashboards. Identify trends and opportunities for portfolio improvement.
Ensure compliance and organization
Custom document checklists ensure all required paperwork is collected. Separate templates for draft and active leases maintain proper documentation standards.
Key features of Propertese - Leasing and rental management software
Lease agreement templates
Access customizable lease agreement templates for all property types. Create professional documents with automated field population and company branding.
- Separate templates for residential, commercial, community association, and affordable housing properties
- Customizable lease agreement templates for draft and active leases
- Company-branded documents with editable terms and conditions
- Custom lease document checklists for required paperwork
Lease lifecycle management
Manage complete lease operations from tenant inquiries through move-out. Automate approvals, renewals, and transitions with comprehensive tracking.
- Track leases through all stages: draft, active, expiring, renewals, ending, move-out
- Automated email alerts for contracts expiring soon and due for renewal
- Auto-creation of move-in and move-out tasks based on lease events
- Approval workflows for lease processing
- Contract renewals based on previous lease details
Property dashboard
Monitor lease performance with real-time dashboards showing key metrics across your portfolio. Track occupancy, income, and lease status instantly.
- Properties overview with total income and outstanding balances
- Lease funnel by status showing draft, active, expiring, renewals, and ending contracts
- Property occupancy ratio displaying occupied vs available units
- Contracts expiring in 90/120 days for proactive management
- Real-time lease performance tracking
Rent collection
Process rent payments securely through online rent payments and collections with multiple payment methods and automated receipt generation.
- Secure payment processing with CyberSource integration
- Multiple payment methods including Visa, MasterCard, and American Express
- Automated email receipts for successful payments
- Real-time payment status updates linked to invoices
- Payment history tracking for tenants and property managers
Cheque management
Handle post-dated cheques efficiently with automated processing and NetSuite and Xero synchronization for complete payment tracking.
- Post-dated cheque management and scheduling
- Automatic creation of tenant payment schedules
- Depositing and canceling tenant payments
- Cheque tracking and maturity notifications
- Bounce cheque handling and replacement processing
Automated late payment charges
Apply late fees consistently with flexible rule configuration and automated processing across different organizational levels.
- Late fee settings at global, property, and individual lease levels
- Flexible rule creation for one-time or daily charges
- Fixed amount or percentage-based fee calculations
- Automated daily processing of overdue invoices
- Batch invoice generation for late fees
Multiple tenants management
Handle complex tenant arrangements with rent sharing, government subsidies, and multi-party lease agreements for all property types.
- Multiple tenants per contract with individual responsibility tracking
- Rent sharing and distribution among co-tenants
- Government rent sharing for affordable housing properties
- Multi-tenant invoices based on defined rent distribution
- Primary and co-tenant assignment and management
Contract creation and management
Create comprehensive lease contracts with flexible terms, multiple units, and automated payment scheduling through comprehensive contract management.
- Add, delete, and update tenant data
- Property and unit assignment to lease contracts
- Flexible lease terms: month-to-month and fixed-term options
- Rent amount, frequency, and tax code configuration
- Additional one-time and recurring charges
- Multi-year contracts with automated rent increase scheduling
How to set up leasing and
rental management software
Getting started with Propertese leasing management is straightforward:
Configure templates - Set up lease agreement templates for your property types and customize branding
Import tenant data - Transfer existing tenant information and lease details into the system
Setup payment processing - Configure rent collection methods, late fee rules, and cheque management
Launch operations - Begin creating leases, processing payments, and tracking lease lifecycles
Questions property managers ask us
Propertese provides customizable lease agreement templates for residential, commercial, community association, and affordable housing properties. You can create company-branded documents with editable terms and conditions, separate templates for draft and active leases, and custom document checklists to ensure all required paperwork is collected during lease creation.
Our comprehensive contract management tracks leases through all stages: draft, active, expiring, renewals, ending, and move-out. The system sends automated email alerts for expiring contracts, creates move-in/move-out tasks automatically, and handles contract renewals based on previous lease details.
The dashboard provides real-time insights including properties overview with total income and outstanding balances, lease funnel by status, property occupancy ratios, and contracts expiring in 90-120 days. This helps you make proactive decisions about lease management and portfolio performance.
Our online rent payments and collections system processes payments securely through CyberSource integration, supports all major credit cards (Visa, MasterCard, American Express), provides automated receipts, and offers real-time payment status updates linked to invoices.
Automated late fee processing works at global, property, and individual lease levels. You can create flexible rules for one-time or daily charges using fixed amounts or percentage calculations. The system automatically processes overdue invoices daily and supports batch invoice generation for late fees.
Yes, the system supports multiple tenants per contract with individual responsibility tracking, rent sharing and distribution among co-tenants, government rent sharing for affordable housing, multi-tenant invoices based on defined distribution, and primary/co-tenant assignment management.
Create comprehensive lease contracts with flexible terms including month-to-month and fixed-term options, rent amount and frequency settings, tax code configuration, additional one-time and recurring charges, and multi-year contracts with automated rent increase scheduling through our lease approval workflows.
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