Multi Unit Property Management Software With Live Occupancy Tracking and Unit-Level Financial Visibility
Increase portfolio visibility by connecting every unit record, lease, document, and financial entry in one place with Propertese.
The Real Estate ERP, Trusted by Property Teams and Finance Leaders
Propertese is the #1 choice for Real estate companies in the US, UK, and the Middle East. Built to automate property and finance operations, all in one place.
Why Do Property Managers Struggle Managing Multiple Units?
Multi unit property management becomes difficult when unit records, lease data, and financial information are spread across different systems and no single view covers the full portfolio.
Unit details, lease records, and compliance documents are stored across different systems by different team members. Getting a complete view of any single unit requires checking multiple sources with no guarantee the data is current.
Every status change across a large portfolio gets recorded inconsistently. The same unit ends up showing different statuses in different records.
Without a system built to handle area-based pricing, property managers build a new spreadsheet for every commercial lease and recalculate manually when rates change.
Meter readings go unrecorded and parking spaces get assigned without formal tracking. At month-end some charges get missed entirely.
How Does Multi Unit Property Management
Work in Propertese?
Propertese covers every operational area from unit records and lease tracking to utility billing and financial reconciliation, all connected within the same ERP.
Multiple Property Types
Residential, commercial, community, and affordable housing all managed in one platform
Propertese manages residential, commercial, affordable housing, and community association portfolios within the same platform. Every property type gets its own record structure with the relevant fields, ownership details, and unit configuration.
- Residential, commercial, community association, and affordable housing properties
- Complete property records including names, numbers, and owner details
- Consistent records across every property type in the portfolio
- All property data accessible from one centralised view
Manage Unit Operations
Every unit's details tracked and updated in one place
Every unit in Propertese has its own record covering key features, rent details, and operational data. Property managers update unit information in one place and the change reflects across the platform immediately. Commercial rent by area is calculated automatically using the configured rate structure.
- Track key features including bedrooms, bathrooms, and property size
- Store utility bill information and registration details per unit
- Calculate commercial rent by area with automatic rate calculations
- Unit records updated in one place with no manual transfers required
Track Leases and Contracts
Leasing agents assigned per unit with full contract details tracked
Every unit in Propertese has a defined leasing agent responsible for it. Contract details including tenant information, contract amounts, start dates, and checkout dates are all tracked within the platform. Property managers see the current lease position for every unit without checking multiple systems.
- Assign leasing agents to specific units across every property type
- Track contract details including tenant information and checkout dates
- Update agent assignments through the access management feature
- Full lease position visible per unit without manual reconciliation
Store Documents Securely
All property and unit documents stored against the right record with DocuSign integration
Every legal and compliance document for a property or unit is uploaded and stored against the relevant record in Propertese. Insurance certificates, compliance documents, and sale agreements are all organised by property or unit. DocuSign integration means documents can be sent for e-signature directly from within the platform.
- Upload and organise documents by property or unit
- Store insurance, compliance, and sale agreement documents securely
- DocuSign integration for e-signature workflows from within the platform
- Documents retrievable instantly without searching external storage
Parking and Utility Tracking
Parking spaces and utility consumption tracked and billed automatically
Parking spaces in Propertese are defined against each property and assigned to tenants directly within the platform. Utility meter readings are captured per unit and tracked over time. Residents are billed for consumption automatically based on recorded meter readings when associations handle utilities.
- Define and assign parking spaces to tenants per property
- Track parking availability and update it in real time
- Capture utility meter readings and track consumption over time
- Bill residents for utility consumption automatically
Property and Unit Directory
A complete directory of every property and unit accessible from one view
The property and unit directory in Propertese gives property managers a complete list of every property and unit in the portfolio with owner and tenant names, unit sizes, and current occupancy status all visible in one place. Any unit can be found instantly using search and filter capabilities.
- View all properties and units in one single directory
- See owner and tenant names and unit sizes for every record
- Search and filter all directory information without manual lookup
- Current occupancy status visible per unit across the portfolio
Ownership and Occupancy History
Full ownership and occupancy history maintained per unit for compliance and analysis
Every unit in Propertese maintains a complete history of past and current owners and tenants including move-in and move-out dates. Property managers can review occupancy patterns for any unit at any time without reconstructing history from email records or spreadsheets.
- Complete history of past and current owners and tenants per unit
- Move-in and move-out dates tracked automatically
- Occupancy pattern review available for any unit at any time
- Full history accessible for compliance review
Setting Up Multi Unit Property Management in Propertese
Set up your properties, units, and operational data in Propertese, then manage the entire portfolio with leasing, utilities, occupancy, and financials connected in one platform.
Add Property Data
Import properties, owners, and unit details into Propertese.
Configure Units
Set up rent, unit categories, leasing agents, parking, and utilities.
Start Managing
Manage the portfolio with financials posted automatically to the ERP.
How Property and Unit Records Connect Across the Platform
In Propertese, every property and unit record connects directly to the financial and operational records within the same ERP. No manual transfer of data between systems is required at any stage.
When a unit record is updated, it connects to:
- The lease record showing the current tenant and contract terms
- The financial record where rent and charges are calculated and posted
- The occupancy dashboard showing live status across the portfolio
- The ownership history log updated automatically
When a utility reading is recorded, it connects to:
- The unit record where consumption is tracked over time
- The billing record where the charge is calculated automatically
- The financial record where the utility charge posts without manual entry
When a document is uploaded, it connects to:
- The property or unit record it belongs to
- The audit trail logging every upload with timestamp and user identification
- The DocuSign workflow if the document requires e-signature
Multi Unit Property Management Across Every Property Type and Market
Manage multiple units across residential, commercial, affordable housing, and community association properties in one platform. Propertese keeps unit records, leases, occupancy details, and property operations connected across your portfolio.
Residential
Propertese covers property management across apartment buildings, single family homes, mixed-use residential portfolios, and multifamily communities with live occupancy and lease records in one platform.
Commercial
Manage floor-by-floor and unit-level records with automatic area-based rent calculation across office, retail, and industrial properties.
Affordable Housing
Maintain compliance documentation, utility tracking, and tenant records for affordable housing portfolios with all data in one connected platform.
Community Associations
Manage unit directories, parking assignments, utility billing, and ownership history across community association properties in one system.
What Our Clients Say
Real words from the real estate businesses that use Propertese every day.
"We extend our sincere thanks to the entire Folio3 team for the successful implementation of Oracle NetSuite. Their persistent support, coordination & problem-solving throughout the project was exceptional. Their dedication & willingness to go the extra mile made a significant difference"
Faiza Munir, Account Manager
Orville Real Estate
"We are extremely happy that we engaged Propertese to assist us in our ERP implementation project. The entire implementation journey went very smoothly without any issues. Propertese did an excellent job implementing the ERP & Real Estate solution."
Hamad Suhail Khyeili, Founder
HSK Real Estate UAE
"The Propertese team was exceptional in setting up our system and NetSuite integration. They led the communication effectively, demonstrated the software thoroughly, and resolved every customization during implementation. The level of support was outstanding."
Spencer Workman, CFO
OneHealth Companies
"Our experience with the Propertese team during the integration was outstanding. The team quickly understood our business needs and configured the system to support our operations. They were responsive to enhancement requests, professional throughout the project, and delivered with impressive turnaround times."
Robert Tobben, Controller
Eckelkamp Construction, Inc.
People Also Ask
Software that manages property and unit records across a portfolio covering unit details, lease tracking, document storage, and financials in one platform. In Propertese every property management unit record connects directly to the financial and operational data within the same ERP.