Contract Management Software
Real Estate Transaction and Contract Management
Software, Built for NetSuite
Manage every contract from execution to renewal. Automate contract tracking and renewal notifications, and sync vendor costs with property-level expenses inside NetSuite using the Propertese real estate transaction management software.
Trusted by Leading Property Companies Worldwide
Propertese Go-to choice of property people
Trusted By Property Owners Across Multiple Markets
Delivering Superior Tenant Satisfaction
Processed Through Automated Systems
Here’s What Your Real Estate Transaction Management Looks Like
Your current workflows shouldn’t cost you your time and resources. They should streamline operations, reduce errors, and give you full control over every transaction.
Juggling Act
You manage contracts and transactions in spreadsheets and email.
Data Mismatch
Your property expenses in NetSuite don’t match your vendor agreements.
Poor Renewals
Critical renewals slip through the cracks and auto-renew at bad rates.
Your Vendor Agreements. Unified Inside NetSuite.
Propertese manages service contracts and vendor relationships directly within NetSuite, tracking terms, renewals, and costs tied to your property financials.
Control every contract from execution to renewal
- Automated contract tracking and renewal notifications
- Vendor costs synchronized with property-level expenses
- Zero scattered contract files or missed renewals
- Complete visibility into service agreements and spend
One ERP. One platform. Full control of your real estate business.
One Real Estate Contract Management
Software. From First Lease to Final Renewal
The Propertese real estate transaction management software gives your team a single place to manage tenants, contracts, leases, and transactions, from tenant onboarding to contract termination.
Manage Tenants and Contracts
Streamline your tenant relationships and lease agreements with the Propertese real estate contract management software.
- Add, delete, and update tenant data with complete profile management
- Create and manage lease contracts from draft to completion
- Support for multiple tenants per contract with flexible assignment
- Track every lease across all lifecycle stages
- Renew contracts automatically based on previous contract details
- Reserve units in advance for future lease agreements
Define Property and Lease Terms
- Assign properties and units to lease contracts with multi-unit support
- Define lease terms, including Month-to-Month and Fixed Term agreements
- Set contract set and end dates with support for leases without termination dates
- Link parking spaces directly with lease contracts
- Configure multi-year contracts with built-in rent increase planning
- Upload and manage renter’s insurance documents
Schedule Property Rents
- Set rent amounts with flexible tax code assignments
- Define one-time and recurring additional charges
- Configure rent increases by year and percentage for multi-year contracts
- Auto-create payments and installments based on the payment mode and duration
- Generate rent schedules automatically based on contract start and end dates
- Generate rental invoices in advance for better cash flow management
Go Beyond Simple Scheduling
Use advanced scheduling capabilities for complex lease arrangements and automated processes.
- Generate rent schedules based on calendar year and English quarters
- Implement rent reviews based on anniversary or next due date periods
- Create custom rent schedules for predefined and step-rent leases
- Automate recurring rent and fee schedules based on leased contract details
- Support for leases without actual termination dates with ongoing scheduling
Automate Invoices and Payments
Simplify billing processes with comprehensive invoice tracking capabilities and automated payment tracking.
- Generate standalone invoices for charges incurred during the lease lifecycle
- Create utility-based invoices using unit-level consumption data
- Auto-create payment schedules based on contract terms
- Integrate NetSuite for automatic GL entries and deferred revenue management
- Reverse deferred revenue automatically upon contract closure
- Choose from multiple invoice frequency options to match tenant preferences
Manage Your Documents
Maintain organized documentation with customizable checklists and branded document generation.
- Define custom lease document checklists for required documentation capture
- Create company-branded lease agreements, invoices, and work order PDFs
- Choose from lease agreement templates for residential and commercial units
- Track documents comprehensively throughout the lease lifecycle
- Upload and manage renter’s insurance documents
Automate Your Tasks
Stay informed and maintain operational efficiency with automated task creation and intelligent notifications.
- Auto-create move-in and move-out tasks based on lease events
- Get automated email alerts for contracts expiring soon and renewal due dates
- Get notifications regarding updates on the contract lifecycle milestones
- Configure customizable alerts based on the type of contract
- Take advantage of a proactive notification system for lease handling operations
Connect with NetSuite
Integrate with NetSuite to take advantage of comprehensive financial management and detailed reporting capabilities.
- Integrate directly with NetSuite for automated GL entries
- Auto-calculate deferred revenue and reversal upon contract closure
- Sync financial data between systems in real time
- Comprehensively track the lead stage and status
- Report financials with multi-dimensional analysis
- Automate revenue recognition for improved accounting accuracy
Read Our Success Stories
Adapted to UK-specific billing requirements with flexible rent adjustments, step increases, and utility tracking across commercial properties
Simplified lease management with custom applications, flexible templates, and projection capabilities across multiple properties and subsidiaries
Integrated property management solution for tenancy operations, CAM charges, and rental workflows across multiple subsidiaries
Streamlined property and facility management integrating CRM, leasing, and finance on a unified NetSuite platform
Get Going in 4 Easy Steps
Add tenant data and create lease contracts with property and unit assignments
Configure rent schedules, payment installments, and lease terms
Set up automated alerts, approval workflows, and document templates
Start managing your lease contracts with the Propertese platform
Manage Contracts and Financials With One Real Estate Transaction Management Software
Book a demo, and we’ll show you how the Propertese real estate contract and transaction management software helps you gain complete control not just over contracts and related transactions, but also the financial management and reporting.
People Also Ask.
How does Propertese handle tenant data management and lease contract creation?
Propertese allows you to add, delete, and update tenant data while creating and managing lease contracts. You can add and update lease data, including:
- Property and units
- Start and end dates
- Lease terms (month-to-month and fixed-term)
- Tenant information with the ability to add more than one tenant to a contract
- Rent and invoice frequency
- Rent amount
- Tax code
- Additional one-time and recurring charges
- Rent increase year and percentage for multi-year contracts
- Renter’s insurance documents
What multi-unit contract capabilities does Propertese provide?
Propertese enables you to manage multiple units in a single contract while providing the ability to reserve a unit in advance. The system handles comprehensive multi-unit lease management with detailed unit-specific contract information and advance reservation capabilities.
How does automatic payment and installment creation work?
Propertese provides automatic creation of payments/installments based on the payment mode, contract amount, and duration. The system also includes automatic creation of recurring rent and fee schedule lease contract details with comprehensive payment automation.
How does Propertese handle contract renewals and terminations?
Propertese allows you to renew contracts based on previous contract details and end/close contracts systematically. The solution automatically calculates and reverses deferred revenue in the GL upon contract closure in NetSuite in cases where the payment has been collected in full.
What advanced rent schedule generation features are available?
Propertese generates rent schedules based on the start and end dates of the contract. Advanced Package features include the ability to:
- Generate rent schedules based on Calendar Year and English Quarters
- Handle leases without an actual Termination Date (End Date)
- Manage Rent Review Based on Anniversary or Next Due Date (Period)
- Create Custom Rent Schedule for Lease Agreements (Pre-Defined Schedules/Step Rent Leases)
- Generate a rent and fees schedule for an optional term to extend the contract
How does lease tracking and automated alerts work?
Propertese provides automated email alerts to property managers for contracts expiring soon, due for renewal, etc. The system includes tracking of leases at each stage from draft, active, expiring, renewals, ending till move out with comprehensive lease lifecycle monitoring.
What parking and additional charge capabilities are available?
Propertese provides the ability to link parking spaces with lease contracts, auto-creation of Move-in and Move-out tasks based on the event, and the ability to add additional charges based on the percentage of periodic rent.
What invoice generation capabilities does Propertese offer?
Propertese includes the ability to generate rental invoices in advance, generate standalone invoices against any charges incurred during the lifecycle of a lease agreement and needs to be charged to the tenant, and generate standalone invoices against utility items based on the consumption captured on a unit level.
How does document management and branded templates work?
Propertese provides the ability to define a custom lease document checklist to capture required documents as part of the lease agreement creation process. You can create:
- Company-branded Lease Agreements, Invoices, and Work Order PDFs with editable fields for terms and conditions
- Separate Lease Agreement templates for Residential and Commercial units
- Separate Lease Agreement templates for draft and active leases
What Lease and HOA Contract Management features are available?
Propertese includes Customizable Contract Templates with ready-to-use templates for lease and ownership agreements with customizable fields, Approval Routing for Contracts providing workflow for reviewing and approving lease agreements, and Contract Termination and Renewal Options to track contract expiry dates and provide renewal or termination options.
How does Propertese integrate with NetSuite? Is it a fragile middleware connection?
Propertese is built and deployed natively within NetSuite as a SuiteApp. It’s not a third-party middleware that requires complex API syncs. This means contract data is NetSuite data, ensuring real-time, bi-directional synchronization without lag or integration breakdowns.
How does the software ensure my property-level expenses in NetSuite match my vendor contract costs?
When you configure a vendor contract or lease in Propertese, the financial terms (rent, CAM, taxes, service fees) are automatically scheduled and posted as journal entries to the corresponding property, department, and GL account in NetSuite. This creates a single, auditable source of truth and eliminates manual data entry and reconciliation errors.
Does Propertese support automated revenue recognition and deferred revenue?
Yes. The system auto-calculates deferred revenue schedules based on lease terms and automatically posts the appropriate journal entries in NetSuite upon contract execution and so on. Reversals are also handled automatically upon contract closure, which ensures compliant financial reporting.
Can I run NetSuite reports directly on my contract and lease data?
Absolutely. Because Propertese stores all data natively in NetSuite custom records, you can use standard NetSuite reporting, saved searches, and dashboards to analyze lease liabilities, renewal pipelines, occupancy rates, and portfolio performance without ever leaving the platform.
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