Greendale
UK commercial property and business park operator managing complex lease agreements, tenant transitions, and multi-subsidiary operations in Propertese.
Read Case StudyCommunity Association Management 
HOA Management Software
Grow your association management portfolio by automating dues, violations, and financial reporting across every community in Propertese.
The Real Estate ERP, Trusted by Property Teams and Finance Leaders
Propertese is the #1 choice for Real estate companies in the US, UK, and the Middle East. Built to automate property and finance operations, all in one place.
HOA Management Gaps
Why Do Property Managers Struggle With HOA and Condo Management?
The main challenges in HOA and condo management are unpaid dues, inconsistent violation enforcement, and no real-time view of the association's financial position.
Unpaid Dues
Dues tracked manually across a large portfolio leave overdue accounts unnoticed. Late fees accumulate without being applied, and finance teams spend hours on follow-up work.
Inconsistent Violations
43% of HOA residents see violation enforcement as unfair. Logging violations manually with no system tracking follow-ups or applying fines consistently leads to disputes that damage the relationship between management and residents.
Scattered Documents
Governing documents, insurance certificates, and meeting minutes end up across email threads, shared drives, and paper folders. Finding the right document requires searching multiple places every time.
No Financial Visibility
Most HOA software gives board members a monthly report. By then, dues have gone unpaid, expenses have been posted, and decisions have already been made on outdated numbers. A live financial view is what the board actually needs.
HOA Managment Capabilities
What Does Propertese HOA Management Software Include?
Propertese HOA management software includes dues automation, violation tracking, amenity reservations, homeowner portals, HOA accounting, and maintenance management, all connected within one ERP.
Dues and Assessment Billing
HOA dues and special assessments automated and posted to financial records
Propertese automates HOA dues invoicing, special assessment billing, and late fee posting. Every payment received posts directly to the general ledger without manual journal entries. Payment history is always current per homeowner.
- Automated HOA dues and special assessment invoicing
- Late fees applied automatically based on configured rules
- Payment history accessible per homeowner in real time
- Every payment posts directly to the GL automatically
Violation Tracking and Enforcement
Violations logged, notices sent, and fines posted automatically
Propertese tracks violations from initial log through resolution. Notices are sent automatically at configured intervals. Fines generate invoices immediately and every violation has a complete audit trail so enforcement is consistent and defensible.
- Violation logging with photo and written documentation
- Automated notices sent at configured intervals
- Fines generate invoices and post to financial records automatically
- Complete audit trail per violation for compliance review
Amenity Reservations
Pools, clubhouses, and common spaces reserved online by residents
Residents reserve amenities directly through the portal. Reservation fees post to the correct income account automatically. Double bookings are prevented and availability is always visible to the management team.
- Online amenity reservation through the resident portal
- Reservation fees posted to financial records automatically
- Double booking prevention across all community spaces
- Availability visible to management at all times
Homeowner and Board Portal
Residents and board members access documents, payments, and requests online
Every homeowner and board member accesses association information through a dedicated portal. Documents, payment history, architectural requests, and maintenance submissions are available without contacting the management office.
- Document access including CC&Rs, financial statements, and meeting minutes
- Online dues payment with automatic financial record update
- Architectural request submission and tracking
- Board member financial reporting available in real time
HOA Accounting Software
Association financials connected directly to the ERP general ledger
Every HOA transaction posts directly to the general ledger within the same ERP. Reserve fund tracking, budget vs actual reporting, and multi-association consolidated reporting are all available in real time.
- Reserve fund tracking and reporting in real time
- Budget vs actual reporting by association
- Multi-association consolidated financial reporting
- Every transaction posted to GL without manual entry
Maintenance Management
Maintenance requests tracked from submission through completion
Residents submit maintenance requests through the portal. Requests are assigned to vendors, tracked through completion, and costs are connected to work orders and posted to the financial records automatically.
- Resident maintenance submission through the portal
- Work order creation and vendor assignment
- Maintenance costs connected to work orders and financial records
- Status visible to residents throughout the process
Built for GrowthHOA Management Software for Every Type
HOA Management Software for Every Type
of Association Operator
Built for association management companies, HOA boards, and condo associations that need to manage communities, financials,
and resident operations from one connected platform.
Management Companies
Managing multiple HOAs from one association management software means consolidated financial reporting across every association in one view. No separate logins. No manual consolidation.
Case Studies
Real Estate Businesses Using Propertese
See how Propertese helps leading real estate companies and property managers consolidate their business operations.
Nicolock
Property management firm using Propertese for lease management, flexible templates, and portfolio visibility across multiple properties and subsidiaries.
Read Case Study
Eckelkamp Construction
US real estate business managing tenancy contracts, move-in and move-out processes, and rental applications across 10 subsidiaries in Propertese.
Read Case StudyFAQs
Frequently Asked Questions
HOA management software manages dues collection, violation tracking, maintenance, document storage, and financial reporting for homeowners associations and community associations. Every transaction connects directly to the ERP financial records without a separate accounting tool.
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